All project information is stored in the system allowing quick web-based access. You can monitor deadlines, compile quarterly reports, and close projects with ease.

Manage the entire application process

EMGrantsPro helps you manage the project application process, especially for HMA and State-only PA events. An optional pre-application form allows the State to get an idea from the Applicant on initial eligibility. This is then followed by the full application that may be customized and can even be unique per project type. This application can then go through as many workflow steps as necessary to ensure proper approval. The final approved application then generates an obligated project and can be managed as needed. A custom agreement that is populated by the system may also be included in the process.

Maintain a centralized project repository

All core project data can be managed, bringing together information from many locations. FEMA data on projects can be supplemented with State-specific information to form a complete picture. This information includes identifying numbers, site locations, documents, descriptions, cost line items, and more. Since all project data resides in one place, reporting is then easy in pulling the information together.

Log obligations and amendments

Initial obligations and subsequent amendments (or versions) are all managed in EMGrantsPro. In PA these obligations are imported from an import process based on FEMA data (in NEMIS and EMMIE or Data Warehouse). When obligations come through, a review process may be used to ensure the right actions are taken, such as initializing a payment, verifying key information, or generating a custom notification to an Applicant.

Collect Quarterly Reports

Using programmed rules in the system, only the projects that require reporting are flagged in a given quarterly report. Applicants can then simply fill-in-the-blanks for the required projects to give a status update, significantly reducing the time it takes to complete Quarterly Reports and ensuring deadlines are met. Email notifications are available to remind Applicants of reports due and deadlines approaching. The State can then route each submission before packaging into one single compilation report for FEMA.

Monitor milestones & extensions

EMGrantsPro keeps track of dates starting with Event-based global ones, down to the individual project level. This allows proper monitoring of deadlines such as project work deadlines and overdue projects are flagged for easy identification. Applicants may also request a time extension on projects that will not be done on time. These requests may be routed by the State and then granted on an individual bases or even as a batch extension.

Manage the closeout process

When a project is ready to be closed a Request for Closeout may be submitted. This request may then be routed by the State before a project becomes officially closed. A dynamic checklist highlights key problem areas that may need to be resolved before closing. Reports may also be generated showing the closeout status of any selection of projects.

Track changes to the project scope

Any changes to the scope of a project may be managed, whether requested by an Applicant or initiated by the State/FEMA. Workflow exists to route scope change requests to ensure all approvals are obtained. In the end, an amendment on a project may even link back to the request that generated that version.

Manage the appeal process

Requests may be submitted by an Applicant to appeal the eligibility determination made on a given project (or group of projects). The request may then be routed through an approval process to manage the status. Should you want to make summary information of appeals open to the public, the option exists to publish selected appeals.

Track cost line items

Individual project cost line items can be either imported from FEMA data or data entered. This allows quick reference on a break-down of the eligible amount of a project, adds reporting capabilities, and helps as a reference for determining the eligibility of documented costs. As costs are actually incurred by the Applicant, these cost line items may even be linked to expenses.